For Sacajawea Staff
Room Parent Program
Friday Folders
PTA Newsletter & Social Media
Clubs and Sports
⭐ Ways YOU can support a strong PTA partnership
JOIN! While membership isn't required, we strongly encourage all staff members to join the PTA.
It's easy to join and costs only $10 per year for a staff member. Joining the PTA is one big way of showing your support for your PTA and its mission. (Click here to join!)
SHARE YOUR FEEDBACK What do you appreciate? How can we support you better? Take this brief survey
ATTEND PTA MEETINGS virtually or in person, if you can. If you're not able to attend, you can stay up-to-date by perusing the PTA Newsletter or PTA Meeting Minutes
SEND US PICTURES!
Do you have pictures of something you purchased with PTA funds? Send us a picture!
Do you have event pictures? Send them to us! They're useful as we fundraise, promote future events, and recruit members and volunteers.
Email pictures to admin@sacpta.com
MENTION THE PTA
If you're promoting an activity that uses PTA support, use the words "PTA-supported" or "with help from our PTA," etc. This helps provide context for the fundraisers coming families' way throughout the year.
Mention PTA membership/participation to interested parents during conferences
As always, thank you so much for your support!
⭐ Ways WE can support you
📣 Communication
Room Parent Program
Please let us know if you've selected a room parent. If you don't have any applicants (or are unsure of your applicants), please let us know.
Sept 2024: We're starting the process for the 2024-2025 school year, gathering contact information from each class.
Friday Folders
If you want us to put your materials in Friday folders, please leave them in your classroom's bin (by Thursday AM).
If you have a new student who needs a folder, you can leave a post-it note in your bin for us to let us know (or email admin@sacpta.com)
We will do a mid-year check to replace lost or chronically missing folders. If you need a replacement sooner, please let us know.
You'll notice us doing a lot of copying and prep on Wednesdays due to both PTA parents' availability and trying to accommodate flyer/copy requests before Thursday morning's weekly folder session.
If you oppose having a PTA member enter your classroom (Thursday morning, typically between 8:30 and 9:30) to gather your Friday Folder bin, please leave it outside your door on Thursday morning.
PTA Newsletter & Social Media
To communicate your event/activity on the PTA's website, social media (Facebook/Instagram), and/or PTA newsletter, email information to secretary@sacpta.com and provide as many details as possible.
The deadline for PTA newsletter submission is the 2nd-to-last Wednesday of each month (Publication will go home in Friday folders during the last week of the month)
Clubs and Sports
Club and sports schedules: You can send us your schedules, and include us when making schedule updates. Moving forward, we'd like to include club schedules on our Calendar and will feature a Clubs page on our website with basic information.
💲 Budgeted Funds Available For Your Use
Our annual budget includes funds for classrooms, teams, departments, and other programs. In fact, the 2024-2025 budget includes increased budgeted amounts for nearly all of these areas. If you're unsure what budgeted funds are available for your use, you can email admin@sacpta.com to find out more.
When using PTA funds, please acknowledge PTA's sponsorship of your project. It is a powerful form of advertising that can ripple out into greater participation of families in membership, volunteering, and fundraising. Thank you!
💲💲 Extra (Unbudgeted) Funds
Download the Unbudgeted Funds Request Form. You can find physical copies in a pocket folder on the Sacajawea workroom cabinet doors.
Please note that Unbudgeted Funds Requests can only be approved at a General Membership Meeting that meets Quorum (at least 10 members).
Please submit a couple of weeks before the meeting.
You must use your budgeted funds first and have already been denied additional funding by the district.
The principal needs to sign your request, indicating approval.
You should plan to attend the meeting to present your request. If this is not possible, let us know and we can present it for you.
⚡ Reimbursement/Getting a Vendor Check Issued
1. Download the Expense Report/Check Request Form. You can find physical copies in a pocket folder on the Sacajawea workroom cabinet doors.
2. Fill it out and attach the necessary receipts/invoices/purchase orders. Please submit receipts within 60 days of purchase. All reimbursement requests must be received before June 12th.
3. Submit the paperwork. There are two ways to do this:
Physical Copies: Turn in your paperwork to the PTA drawer in the workroom at Sacajawea.
OR
Digital Copies: Scan or photograph everything and email it to admin@sacpta.com
That's it! We'll process it and send a check out as soon as possible. Note: If you turn in physical copies, please also send an email to let us know it's at school and needs processing. We'll need two officers' signatures on each check before distributing them to you.
Page updated 07-2024